Administrative and clerical tasks

The STPCD clearly states that teachers and school leaders should not be instructed to carry out activities that do not require their professional skills or judgement. The list below is not exhaustive.

Example list of administrative and clerical tasks set out in STPCD Annex 5 is listed below: 

(STPC(W)D includes 24 similar tasks but in a different sequence, listed in Annex 3).

1. Managing and transferring data about pupils into school management systems (e.g. Question Level Analysis) or printing electronic records for paper filing.
2. Reformatting data or re-entry of data into multiple systems.
3. Production of photographic evidence of practical lessons, e.g. for assessment purposes or to ‘evidence’ learning.
4. Creation or duplication of files and paperwork perceived to be required in anticipation of inspection, such as copies of evidence portfolios or regularly updated seating plans.
5. Administration or data analysis relating to wraparound care and preparation of food/meals.
6. Administration of public and internal examinations.
7. Collating pupil reports, e.g. reports of pupil examination results.
8. Producing and collating analyses of attendance figures.
9. Investigating a pupil’s absence.
10. Responsibility for producing, copying, uploading and distributing bulk communications to parents and pupils, including standard letters, school policies, posts on electronic platforms.
11. Administration relating to school visits, trips and residentials (including booking venues, collecting forms and recording lunch requirements) and work experience (but not selecting placements and supporting pupils by advice or visits).
12. Organisation, decoration and assembly of the physical classroom space, e.g. moving classrooms, moving classroom furniture, putting up and taking down classroom displays.
13. Ordering, setting up and maintaining ICT equipment, software and virtual learning environments (VLEs), including adding pupils to VLEs and online subscription platforms.
14. Ordering supplies and equipment.
15. Cataloguing, preparing, issuing, stocktaking and maintaining materials and equipment, or logging the absence of such.
16. Collecting money from pupils and parents.
17. Administration of cover for absent teachers.
18. Co-ordinating and submitting bids (for funding, school status and the like).
19. Administration of medical consent forms and administering of medication on a routine or day-to-day basis.
20. Taking, copying, distributing or typing up notes (e.g. verbatim notes) or producing formal minutes.
21. Producing class lists or physical copies of context sheets.
22. Keeping and filing paper or electronic records and data, e.g. in school management systems or physical office files.
23. Bulk photocopying.